PARENT HANDBOOK

Adventure Education – Part of REMS’s curriculum involving experiential, outdoor, and adventure-based learning, including Voyages (overnight and other fieldwork) to build character, collaboration, and navigation/outdoor skills.

Attendance Line – A phone line (available 24/7) to report absences or tardies; parents/guardians call this to notify school.

Chronic Absenteeism – When a student is absent 10% or more of the days enrolled during the school year, whether excused or unexcused.

Class Placements – The process by which teachers collaborate to assign students to classes for the upcoming year, taking into account learning needs, gender balance, emotional/behavioral strengths/needs, and other unique factors.

Communications Channels – Means by which school and parents share information: newsletters (school and classroom), teacher emails, parent-teacher conferences, website/social media, etc.

Conduct & Discipline (as Instructional Opportunity) – The philosophy that discipline isn’t just punishment, but teaching students about responsible choices, consequences, and how behavior affects themselves and others. Redirecting, recognizing, guiding toward better choices.

Crew – A small group/community structure used in Expeditionary Learning schools (including REMS). Students are grouped into Crews; it supports culture, relationships, social-emotional learning, accountability, belonging. We also expanded this term to Parent Crew and Parent Crew Foundation (like a traditional PTO).

Culture of Crew – The values, norms, belonging, and relational practices within Crews, how students and staff interact, support one another, uphold school values.

DCSD – Douglas County School District. The governing school district for REMS.

Delayed Start – A modification to the normal school schedule due to weather or other circumstances; in REMS, school begins 90 minutes later on a delayed start day.

Device / Classroom Devices – The technology (iPads, Chromebooks) assigned to students according to grade level; used for projects, learning, etc. There is a technology agreement.

Engage Ed Parent Portal – The digital platform used for progress reports / to view whether students are meeting academic targets.

Elementary Progress Reports (EPR) – Reports given each semester that show whether a student is on track to meet year-end grade-level expectations, especially based on the Colorado Academic Standards.

Emergency Contact / Contacts – The persons listed in the student information system who can pick up a child or be reached in case of emergency. Must be at least 18 to serve as after-school/emergency pick up.

Health Room / School Nurse / Health Assistant – The staff and space at school responsible for student health during the school day: managing illnesses, accidents, administering authorized medication; families must keep immunizations, medical conditions, and medications up to date.

Homework / No Homework Policy – REMS generally follows a “No Homework Policy”; when work is sent home it tends to be for extra practice, reinforcement, reflection, or part of larger projects.

Kiss-n-Go Lane – A traffic / vehicle drop-off / pick-up system: a drive-through style lane where students can be dropped off/picked up without drivers leaving their vehicle.

Library / Digital Citizenship – The school library with curated resources; students visit regularly; there are responsibilities for checking out, returning, caring for books; part of learning to use information and technology appropriately.

Lost & Found – A place where items left around school are collected; labelled items are returned if possible; unclaimed items donated after breaks.

Parent Crew Foundation (PCF) – REMS’s parent organization (similar to PTO) that works with staff and principal to support school projects, fundraising, materials, etc.

Parent Teacher Conferences / Data Conferences / Student-Led Conferences – Meetings between parents and teachers at key points in the year: Fall Listening Conferences (getting to know the student); Winter Data Conferences (sharing academic data/progress); Spring Student-Led Conferences (students take ownership/reflect on work).

Parent Involvement – The expectation that families engage with the school: volunteering, participating in PCF, SAC, helping in classrooms, etc. Families are asked to volunteer a minimum of 40 hours per year.

Recess, Playground Safety & Personal Items – Rules and expectations around student behavior and safety during recess and on playgrounds; managing personal items; protecting no-toy policies; using proper clothing; safety equipment for bikes/scooters.

Security Systems & Visitor Procedures – Measures to ensure safety: locked doors, visitor check-in via front office, ID check, use of Raptor visitor management system, badges, monitoring, secure entry.

Standard Response Protocol (SRP) – The emergency protocol used by REMS/DCSD: a standardized set of responses (Lockout, Lockdown, Evacuate, Shelter, Hold) used during emergencies; practiced via drills.

Stewardship Cafe & Nutrition Services – The school’s cafeteria with emphasis on responsibility, caring for the environment, and stewardship; information on free/reduced lunch, dietary restrictions, snacks, lunches, etc.

Technology Agreement – The agreement students (and their families) review and sign stipulating responsible use, safety, and care of devices (Chromebooks/iPads).

Tardy / Tardy Bell – The bell marking the time after which students are considered late/tardy; being in class by the bell is expected. Arrivals after that need to be signed in by an adult.

Voyages – A core part of REMS’s Adventure Education: required field experiences, including day trips and overnight/multi-day outdoor trips; build skills, teamwork, outdoor navigation; part of character development.

Weather Related Delay / Closure / Orange Flag Dismissal Procedures – Procedures for inclement weather/emergency: delayed starts, full closures, indoor recess criteria, special dismissal if lightning or other severe weather. “Orange Flag” is a specific procedure used when lightning is involved at dismissal.

Common Expeditionary Learning (EL) Terms

Expedition – A multi-week, project-based unit of study where students investigate a significant topic/question, integrating multiple subjects, with real-world relevance.

Learning Targets – Clear statements of what students are expected to know and be able to do by the end of a lesson, project, or expedition.

Reflection – Structured times when students look back on their learning, what went well, what they’d change, how they feel, what they want to do next.

Crew Culture / Crew Meetings – Regular meetings of the Crew to build relationships, establish norms, foster belonging, share celebrations and issues.

Service Learning – Projects that combine learning objectives with community service, addressing real community needs.

Habits of Character / Character Strengths – Traits like responsibility, perseverance, respect, courage, etc., to build character alongside academics.

Growth Mindset – The belief that ability can be developed through effort, good strategies, and feedback; students embrace challenges, persist in face of setbacks.

Rigorous Work – Tasks/projects that challenge students to think deeply, apply knowledge, solve complex problems, demonstrate understanding.

Assessment / Performance Assessment – Evaluations requiring students to perform a task/project, not just take a test; often tied to expeditions.

Fieldwork – Off-campus experiences (trips, research excursions) that deepen learning by immersing students in real-world contexts.

Public Product / Showcase – Students share their work with an audience outside the classroom (parents, community), often as a culminating event of an expedition.

Arrivals

8:25 - 8:40 am Arrival - We begin our day with a "soft start" between 8:25-8:40 am. Starting at 8:25 am, students will enter the main entrance of the building and head to the cafe for breakfast or directly to their classroom where they will be greeted by their teacher. For the safety of your student(s), please do not drop off or have them arrive before 8:20 am. 

8:40 Tardy Bell - Students not in their classroom by 8:40 am are considered tardy. Students arriving after the tardy bell should be escorted to the main entrance and checked in by a parent/adult. Students not escorted by an adult will be marked with an unexcused tardy. Tardies accumulate by minutes and appear on student attendance records.  A student who is tardy not only disrupts the class when arriving late, he/she also misses morning circle, as well as the teacher setting the tone/plan for the day.

Delayed Start - When a delayed start is called, school will begin 90 minutes later than usual. Doors open to students at 9:55 am and the final tardy bell rings at 10:10 am. Breakfast will not be served to students on a delayed start day.

Drop Off Procedures through Kiss-n-Go Lane

Students who will unload from vehicle in the morning should use the the Kiss-n-Go lane. Only 6th grade students may unload from the (ECC) south side of the school. If a child needs assistance in getting out, please park to assist them and walk to the drop-off area in front of the building. Drivers may not get out of their vehicles in the Kiss-n-Go lane. 

When you pull into our lanes off of Trail Boss Lane, please use the Renaissance Secondary School Loop to follow traffic all the way around for drop off. Refer to the Kiss-n-Go Traffic Pattern Map. Please use the following drop off etiquette when using the Kiss-n-Go lane:

• Refrain from blocking intersections at ECC and RSS. 

• Follow the traffic flow and staff directing traffic. 

• Pull forward as far as possible following the directions of staff before having your students(s) get out of the car.

• Pull up to the curb and remain in your car.

• Keep students safe by only unloading from the sidewalk side of your vehicle. 

• Staff will help unload your students.  Students should be ready for a quick and easy drop-off including:

  • Be in outer garments as the weather dictates.

  • Have all things in backpack and backpack on shoulder.

Drop Off Procedures for Families Walking their Student to School

Parents must use one of the four surrounding parking lots and park their vehicle in a designated, legal spot.  Please do not park in spaces marked reserved or handicapped unless they apply to you.  Parents should walk their student(s) to the cross-walk personnel or the school entrance before good-byes with your students. Please refrain from entering the buildings in the mornings to give your good-byes.

Dismissals

3:55 - 4:10 pm Dismissal - At dismissal, all crews gather in assigned areas on the front lawn at the end of the school day.  Kindergarten and 1st Grade exit the building between 3:55 pm and 4:00 pm.  All other grade levels dismiss at 4:00 pm.  All students must be picked up by 4:10 pm.  Students are dismissed only to their parents/guardians or authorized adults listed as emergency contacts in our student information system. Students attending Camelot BASE Program are dismissed to the Cafe prior to their crew exiting the building.  

For Bike/scooter riders and independent walkers, parents must email teachers with written permission allowing their student to leave campus after school and students must have a home to enter at the end of their destination.

Early Dismissal or Change in After-School Plans - For the protection of your children, parents/emergency contacts must always pick up students from school. Students should be picked no later than 3:45pm or they will need to wait until regular dismissal time.  Call the school 5-10 minutes before you arrive. If an emergency contact will pick up your student, please give the office prior notification.  All emergency contacts must be at least 18 years old. If there is a sudden change in after-school plans for your student(s), please notify the school office before 3:45 p.m.

Pick Up Procedures for Kiss-n-Go Lane

Students who will load to a vehicle in the afternoon should use the the Kiss-n-Go lane. Only 6th grade students may load from the (ECC) south side of the school. Drivers may not get out of their vehicles in the Kiss-n-Go lane.  Please note, the Kiss & Go Lane is CLOSED during Storm Dismissals.

In order to have an efficient dismissal process in the afternoon, vehicles in the Kiss-n-Go lane should place a sign with student(s) names and crew in their passenger side window.  You can download this sign or feel free to create a homemade one.  Please use a dark, thick marker so its easy for staff to read.

When you pull into our lanes off of Trail Boss Lane, please use the Renaissance Secondary School Loop to follow traffic all the way around for pick up. Refer to the Kiss-n-Go Traffic Pattern Map.  Please use the following pick up etiquette when using the Kiss-n-Go lane:

• Refrain from blocking intersections at ECC and RSS. 

• Follow the traffic flow and staff directing traffic. 

• Students may ONLY enter their pick up vehicle when it reaches the sidewalk adjacent to the front of the school. THIS IS FOR THE SAFTEY OF YOUR CHILD.

• Pull forward as far as possible following the directions of staff. 

• Pull up to the curb and remain in your car.  Staff will radio your child and have them come to your car. 

• Keep students safe by only loading from the sidewalk side of your vehicle. 

• Patience is key. Our staff will help get your student to you as soon as possible.

Pick Up Procedures for Families Walking to Pick up their Student from School

Parents must use one of the four surrounding parking lots and park their vehicle in a designated, legal spot.  Please do not park in spaces marked reserved or handicapped unless they apply to you.  Students will remain with their crew until they are pick up directly from their teacher(s).  Please exit the school property with your student(s) as quickly as possible once reunited.

Attendance

Colorado state law requires students to attend school each day that school is open. Our goal is for every student to be engaged in meaningful learning and attend school 100% of the time in order to reach their full potential. Per District guidelines, we monitor weekly attendance reports and contact families when students have missed four or more days of school and/or when students are considered chronically absent.  A student is considered chronically absent when they are absent 10 percent or more of the days enrolled during the school year.  This includes all absences, excused or unexcused. Students who are chronically absent may be placed on an attendance plan and/or referred to Truancy Court if chronic absenteeism continues.

ATTENDANCE LINE  (303) 387-8002

Extended Absence Form

Reporting an Absence or Tardy

Parents/Guardians should call the Attendance Line, available 24/7, whenever your student is absent or tardy. See DCSD Attendance Guidelines to know when to keep your student home due to illness.​  Absences/Tardies should be phoned in prior to 8:40 am on the day of attendance. Parents should leave the following information: Parent name, student's full name, date(s) and reason for absence including any symptoms.  

Families can also inform their child’s teacher about an absence/tardy, but the absence is not excused unless the office is notified. Please copy the school registrar on any attendance emails to teachers.

For safety reasons, parents will be contacted for any student who is absent and for whom the school has not received a parent notification for the absent date. It is extremely important that parent/guardian and emergency contact information be up-to-date in Infinite Campus.

Students arriving after 8:40 am must be signed-in by an adult at the office before going to class.

Early Dismissal for a Student

If you need to pick up your student before the school day ends, please do so before 3:45 pm. After that time, you will have to wait until the dismissal bell rings as the office is busy preparing for end of day.

For the protection of your children, parents/emergency contacts must always pick up students from school. Call the school 5-10 minutes before you arrive and we will call students out of class. If an emergency contact will pick up your student, please give the office prior notification. All emergency contacts must be at least 18 years old and be listed as an emergency contact in Infinite Campus. 

Change in After-School Plans

If there is a sudden change in after-school plans for your child/children, notify the school office before 3:45 p.m.

Scheduling Routine Appointments

Please schedule routine appointments outside of regular school hours as student attendance is determined by minutes in school. If a child attends a regularly scheduled appointment outside of school (i.e. therapy appointments) please provide a note from the provider stating the day of week, time, and duration of appointment to the office to excuse the absences.

Scheduling Vacations/Extended Time Away from School

We strongly encourage families to schedule vacations during the school's scheduled days off.  However, we understand that sometimes there are unavoidable situations.  If a student will be gone three (3) or more scheduled school days please complete the REMS Extended Absence form.  If a child will miss 10 or more consecutive days of school, they will be unenrolled due to an extended absence.  Exiting the student holds the school harmless for lost instruction for an extended duration.  Families will need to contact the school registrar to re-enroll their child upon returning from the extended absence.  Extended absence dates are still used to calculate a student's attendance rate.

Make-up work

Families should communicate with their child’s teacher as to the best way for personalized learning to continue during an absence. The teacher can indicate what make-up work the child must complete.  However, the teacher is not required to replicate the learning experiences that will be covered in the classroom or provide students with classwork before a trip.  Tasks such as completing a book with a response log, maintaining a written journal, and completing math worksheets may be given.

Birthdays

Crew teachers welcome acknowledgment of students in their own way for their birthday.  Celebration ideas include: guest reader, bring in something to share about self, bring in something to make/do with the Crew, extra recess, donate something to the classroom, bring in a non-food item for everyone in the Crew. We do not allow food or special treats to be brought in to share due to the varying allergies in our crews.

Classroom Celebrations

Three classroom celebrations take place each year and are scheduled to have a limited impact on instruction and scheduling. If you have objections to your child participating in any aspect of these parties, please contact your child's teacher for special arrangements.

Halloween - We celebrate in the morning with a school parade followed by classroom parties.  Students should wear their costumes to school but will need to bring a change of clothes to change into at the end of our celebration. 

Winter Celebrations - Winter celebrations are held on the morning of the last day before Winter Break. 

Valentine’s Day Exchange - Valentine's Day Exchanges are held on February 14, or the last day of school before a four-day weekend. These “exchanges” are very low key. Students bring a self decorated box to collect Valentines as well as a Valentine for each student in their classroom. Please do not send candy with valentines.

Cell Phones & Smart Watches

We adhere to the district guidelines regarding Student Possession and Use of Portable Electronic Devices in the DCSD Code of Conduct. In addition to this, please read the following guidelines specific to REMS.

Cell Phone/Smartwatch Guidelines 

Students should turn off their phones/smart watches and keep them in their backpacks or leave them at home during the school day.  Students using devices for medical reasons are exempt from this rule.

Parent-to-Child Communication

If during the day you need to get information to your child, we ask that you contact the office directly with the details and this will be given to your child immediately.

Child-to-Parent Communication

Students at REMS are expected to let their teacher or the office know if they need to contact their parent because they are feeling sick or need something from home. They should not communicate directly with their parents using smart devices whether it is a cell phone or a smartwatch.

Class Placements

Teachers collaborate to create class lists and consider many factors when assigning students to the next year's teacher. Classes are formed based on multiple criteria, including student learning needs, gender balance, emotional/behavioral strengths and needs and any other unique needs or challenges that may arise. The formation of class lists is a time-intensive and thoughtful process with the needs of children at the forefront.

We do not accept formal requests for specific teachers. Special concerns about your child's placement for the upcoming school year, based on the criteria above, should be directed to your child's current teacher.

Communication Channels

The following channels of communication ensure that information flows smoothly between the school administration, teachers, parents, and students, keeping everyone informed and involved in the school community.

• Principal Announcement - The principal sends out a message to all staff regarding important updates, events, or changes in policy.
• Staff Meeting - Teachers and staff gather to discuss the principal's message and any other relevant topics, share concerns, and brainstorm ideas.
• Grade-Level Meetings - Grade-level teachers meet to discuss specific issues related to their students, curriculum planning, and upcoming events.
• Parent Newsletter - The school sends out a newsletter to parents summarizing important information, upcoming events, and reminders.
• Classroom Newsletters - Individual teachers send out newsletters to parents of students in their class, highlighting what students are learning, upcoming assignments, and any classroom-specific news.
• Parent-Teacher Conferences - Teachers meet with parents to discuss their child's progress, address any concerns, and set goals for improvement. 
• School Website/Social Media Updates - The school updates its website and social media channels with news, events, and other important information for both parents and students.
• School Marquee - A physical noticeboard outside of the school is updated regularly with announcements, upcoming events, and other important information.
• Emergency Communication - In the event of emergencies or unexpected situations, the school sends out urgent notifications via phone calls, text messages, or emails to parents and staff.

Communication During the School Day

Phone Procedures - Please call the school office at 303-387-8000 between the hours of 8:00 am and 4:15 pm to speak with a staff member. The best way to contact a teacher directly is by email as all teachers check their email at least twice each day. Typically you will hear back from the teacher on the same day you send your email, but certainly within 24 hours. Except in an extreme emergency, teachers are not called to the phone during class time. Please encourage the LIFE SKILL of “organization” by making all after-school arrangements in the morning before you drop your child at school. Students may use the school phone in the office for emergencies. 

Dropping Off Items at School - Occasionally it may be necessary to drop off an item your student forgot to bring to school. Knowing that “growing responsible citizens ” is our common goal, please consider the possibility that experiencing the natural consequences of forgetting is a powerful learning opportunity. Should you decide to bring in the forgotten item, please drop it off at the office and our staff will make sure your child gets it.

Weekly Folders

Thursdays are school/home communication day. You can expect your child to bring home a folder containing school work, and classroom news. Parents are encouraged to use this folder to communicate their comments or concerns to the teacher. The folder should be returned to school each Friday. Electronic communications are sent each week as well which includes school news and flyers for upcoming school events or community activities.

Conferences

Conferences are held three times yearly, once in the fall, once in the winter and again in the spring. Parents may request a meeting with a teacher at any time during the year by scheduling an appointment in advance. 

• Listening Conferences help us to start the school year with strong parent communication and relationships. It also helps us learn more about our students and how we can best support their growth..
• Data Conferences reports on the body of evidence/data that has been collected on your students’  first semester.
• Student Let Conferences reflect on and celebrate student's work across the school year. These conferences allow students to take ownership of and responsibility for their learning. 

Addressing Concerns

At REMS, we strive to maintain open lines of communication between parents, students, and staff. We value your feedback and are committed to addressing any concerns or complaints in a prompt and respectful manner. Below are the steps to follow if you need to address a concern:

1. Informal Resolution - We encourage parents to first address concerns or complaints directly with the staff member involved. Many issues can be resolved through open communication and mutual understanding.
2. Teacher or Staff Member - If the concern involves a specific teacher or staff member, please schedule a meeting with them to discuss the issue. This allows for constructive dialogue and the opportunity to find a resolution.  Please do not drop in for impromptu meetings or to ask questions during the school day without an appointment.  Instruction or instructional planning is interrupted and student learning is affected.
3. Principal or Assistant Principal - If the issue persists or if it involves a broader school-wide concern, parents may request a meeting with the principal or assistant principal. They will conduct a thorough investigation and work with all parties involved to find a resolution.
4. District Superintendent or School Board - In rare cases where the complaint cannot be resolved at the school level, parents may choose to escalate the matter to the district superintendent or school board. This should be considered a last resort after exhausting all other avenues of resolution.

Formal Complaint Procedure - If a complaint cannot be resolved through informal means, parents may submit a formal written complaint to the school administration. The complaint should include a detailed description of the issue, any relevant documentation, and suggestions for resolution. The administration will investigate the complaint and provide a written response within a reasonable timeframe.

Confidentiality - All complaints will be handled with discretion and confidentiality to the extent possible. Information will only be shared with individuals directly involved and administration in addressing the complaint.

Conduct & Discipline

All schools in Douglas County follow the processes and procedures identified in the DCSD Student Rights and Responsibilities booklet which can be found on the district website.   DCSD Student Conduct Guidelines

Discipline as an Instructional Opportunity:

• We teach students how to become responsible citizens who exemplify Crew.
• We support and guide students toward appropriate choices that result in a safe environment that fosters learning and achievement.
• We offer encouragement and recognition to those students who make proper choices.
• We redirect when student behavior needs redirecting as it is our chance to discuss behavioral choices, feelings associated with the behavior, and how our behavior impacts others.
• We teach the student how he/she can make a different, better choice in the future.

Parents Role in the Discipline Process - A strong partnership between home and school is important in shaping a child’s decision-making skills. In the primary years, students may need to phone their parents from the office and share their choices as part of learning to accept responsibility for their actions. As students get older, we put more responsibility on the students for communicating with their parents. Anytime there is an incident involving physical contact, disrespect to an adult, or abusive language, parents will be contacted by the classroom teacher or the administration.

Elementary Progress Reports

Semester progress reports are available by logging onto Engage Ed Parent Portal.

An EPR is a communication tool that shows if your child is on track to meet end-of-the-year grade-level expectations. These expectations are based on the Colorado Academic Standards. Students are expected to reach proficiency (MEETS) on all of the targets by the end of the year. 

Fees

Enrollment at Renaissance is fee-based and all fees are due by the first day of school.  Online payments (credit card or check) are accepted through MySchoolBucks (MSB).  Annual fees help support the unique, hands-on learning experiences that make our school special. These fees offset costs for: 

• Adventure Education (voyages, transportation, staff, equipment)

• Instructional & Expedition Supplies

• Technology

• Classroom & Integrated Arts Community Supplies 

• Teacher Professional Development

Note: Additional fieldwork or off-campus activities may incur extra costs throughout the year.

Due to the cost of our programming, all families are expected to pay fees on time.  If Renaissance fees do not fit your family’s budget, we encourage you to consider open enrollment at your neighborhood or another choice school.  A small number of partial scholarships are available each summer for the following school year.  Visit the link on our website for details and to apply.  No refunds or partial refunds will be issued if a student withdraws during the school year.  

Health Room

The Renaissance Health Assistant works with our District Nurse to care for our students within the parameters set by the Douglas County School District.  It is the parent/guardian's responsibility to inform the school of immunizations updates,  health conditions (including asthma, allergies, etc) and to communicate to us any changes to an existing diagnosis.  Please contact the REMS School Nurse or Health Assistant at (303) 387-8003 with any questions.  You can also find additional information at DCSD Nursing Services website.

School Nurse Consultant

Douglas County School District has a nurse consultant model. The School Nurse has multiple schools and as a result, is not always in the school building. The School Nurse Consultant trains and delegates the administration of medications and some medical procedures to school staff.

Illnesses at School

Children who complain of an illness are sent to our health room. It is the policy of the school district to send children home who have a temperature of 100° or more, who have vomited, or who have had diarrhea. If your child's temperature is less than 100° but appears unable to participate in the classroom, you will be contacted. Children should be kept at home until they are fever-free without medication and/or have not vomited or had diarrhea for a minimum of 24 hours, but depending on the symptoms, that time frame may be extended to 48 hours per our School Nurse Consultant.  See DCSD Attendance Guidelines to know when to keep your student home due to illness.​ 

Injuries at School

Most injuries that occur at school require minimal assistance administered in the school's health room. In the event of a more serious illness or accident, we will first attempt to reach parents at home or work. If we are unable to reach a parent/guardian, we will call the emergency numbers listed on the enrollment form. If neither primary or emergency contacts can be reached within a reasonable amount of time, school authorities will take the necessary steps to ensure the welfare of your child. For any requests differing from this procedure, parents need to inform the school.

Emergencies

Though we strive to prevent emergencies, there are times when it is necessary to reach a parent immediately. You must keep your child's enrollment form updated throughout the school year with current local home, work, cell phone, and emergency alternate numbers. In the event of an emergency, if we are unable to reach you by phone, we will call the emergency alternate numbers and/or physician listed on the enrollment form. The 911 emergency response systems will be called for life-threatening emergencies while all attempts are made to contact you.

Student Medications

The use of medications at school is discouraged. Since most medications are available in longer-acting forms, parents are encouraged to administer medication at home. Under no circumstances should children bring medications to school for self-medicating, even with non-prescription medications such as cough drops, nose spray, aspirin, Motrin, Tylenol, cold medicine, etc. 

All prescriptions and non-prescription medications that need to be taken at school require medication release forms that need to be completed by both the parent and the physician. This includes all inhalers, asthma/allergy medications, seizure medications, EpiPens, Tylenol, and Ibuprofen. Families of students who require medication at school should contact the Health Office and ask to speak to our School Nurse or Health Assistant for questions.

• A new Provider Medication Authorization Form is required every school year for each medication administered at school or on voyages that does not have one of the following plans. 
• A CO Asthma Care Plan along with the Parent Medication Release is required for inhalers needed at school.
• A CO Allergy Care Plan along with the Parent Medication Release is required for antihistamine and/or Epi Pen needed at school.
• A Seizure Emergency Care Plan along with the Parent Medication Release is required for anti-seizure medication needed at school.

Prescription medication must be in the original pharmacy labeled container. The label must have the student’s name, medication, dosage, number and/or time(s) of dosages per day and name of the prescribing health care provider. 

Medications & Voyages

All voyage medications along with the Provider Medication Authorization Form that has been completed and signed by the parent and physician are due Wednesday 2 weeks before your student's voyage date. Due to the nature of our voyages, we ask that medications be in tablet or capsule form and not liquid when possible. All medications will be reviewed by our district nurse as to whether the medication is in accordance with district policy. Parents will be notified of any issues as soon as possible.

Only essential medications are sent on voyage. There is no supply of Acetaminophen or Benadryl provided by the school or camp. “As needed” medication can only be given for pre-existing conditions diagnosed by a physician with a completed Provider Medication Authorization Form.  Over the counter medication, supplements and vitamins must be in its original packaging. 

Any change in medication dosage or schedule will require a new Provider Medication Authorization Form to be completed and signed by a physician and parent.  If student medications have not changed from the fall voyage, new forms are not required for winter voyage.

Homework

At REMS, we follow a general 'No Homework Policy'. When work is sent home, it is typically for extra practice or reinforcement—such as nightly reading, math fact review, or snap word practice. Our goal is to keep learning meaningful and manageable outside of school hours.

While we minimize traditional homework, we do expect students to complete any unfinished classroom work at home. This helps reinforce what they're learning and keeps them on pace academically. Occasionally, parts of larger projects—like showcases or student-led conferences—may also be sent home to support preparation and reflection.

Library

Our school library is a vibrant, welcoming space where students are encouraged to explore their imaginations, grow as readers, and develop a lifelong love of learning. With a wide selection of age-appropriate books, digital resources, and cozy reading corners, the library supports both classroom learning and personal interests. Students visit the library weekly for story time, book checkouts, and lessons on research and digital citizenship. Families are welcome to get involved through book fairs, donations, and volunteer opportunities. We believe every great adventure begins with a good book!

All classes visit the library regularly and students may check out books for a one-week period. Please remind your child to return his/her books on time. Students must pay for lost or severely damaged books at replacement costs.

Lost & Found

Please clearly label items that your student brings to school, especially lunch boxes, water bottles, hoodies, sweaters, and jackets with your student's FIRST INITIAL and LAST NAME so that we can help return the item to your student if they do misplace anything. We try to sort lost and found items weekly, returning items that are clearly labeled and donating anything left over prior to every break (Fall, Winter, Spring, Summer).  Lost & Found is located in the school's front entryway.

At Renaissance, we ask all families to volunteer a minimum of 40 hours each school year.    Please see the Volunteers & Chaperones page for information on how to get involved.

Parent Crew Foundation - Renaissance's Parent Crew Foundation (PCF) welcomes all parents to participate. The role of the PTO is to work with the staff and the principal to help provide services and materials for all students.  This group sponsors various activities throughout the year to raise money for school projects. The need for active participation is always present, and your contribution of time and energy is welcomed.  For more information, see the Parent Crew Foundation website.

School Accountability Committee (SAC) - The purpose of the SAC is to inform, encourage, and provide opportunities for parents and community members to be involved in the planning and evaluation of the school's instructional program and improvement processes. SAC members are elected and appointed to represent the community, parents, and staff. Areas of responsibility include:

• Adopting improvement goals

• Adopting a plan to increase student achievement

• Making budget recommendations to the principal

• Reporting on the educational performance of the school

• Discussing safety issues

Please see the School Accountability Committee page for information.

Recess

Recess is an integral part of the school day and children are expected to participate. Crews will go outside if the temperature is above 20 degrees.  During periods of inclement weather, please be sure your child comes to school with appropriate clothing, including boots, hats, gloves, socks, coats, etc. when needed. Label all personal articles with the student's name to encourage responsibility for belongings. 

Playground Safety

The safety of all students is of the utmost importance. To ensure safe outdoor play for all, please be aware of the following expectations and take a few minutes to review playground safety with your child:

• Swings -Children may swing one at a time, in a sitting or laying on belly position, going forward only.  Jumping off or twisting the swing is not allowed.

• Slides - Children may slide one at a time facing forward in a sitting position. Jumping off or climbing back up is not safe.

• Climbing Areas - Children may safely use bars and climbing equipment. Jumping off is not allowed.

• Balls - Balls are provided for student use, so balls from home are not allowed.

  • Children may play with school-issued footballs and soccer balls on the soccer field with supervision.

  • Tackling in any sport is not allowed.

• Stewardship - Children should eat snacks on blacktop ONLY,  throw away snack trash, leave rocks in designated area and don’t throw them, leave leaves on trees, bushes, etc, and leave ants and other animals/insects alone (this includes chasing them)

Siblings on the Playground - There are times across the year when siblings visit, but for the safety of everyone, we need to ask that they do not play on the playground with our other students. Parents are welcome to take their child who is a student outside of the designated playground area to play with siblings while monitoring them.

Personal Items

Toys, Cell Phones, Athletic Items, and Personal Electronics 

Students may not bring toys, radios, personal electronic items, and other playthings to school. These items tend to disrupt the educational process and are occasionally lost, damaged, or stolen. REMS is not responsible for any lost, damaged, or stolen toys brought to school by students. Cell phones must remain in student backpacks during the school day.

Bicycles, Scooters, and Skates

Students may ride their bicycles and scooters and park them in the bike racks. Students should plan to use locks for bikes and scooters and wear safety helmets. Scooters are not permitted inside the building due to space and safety constraints. Helmets may be stored in students’ cubbies. Both bicycles and scooters must be locked to the racks during the school day. Students are to walk their bikes and scooters while on the sidewalk on school grounds

Pets at School

Pets are not to be brought into the school. DCSD has very stringent guidelines that must be followed with pets, especially fur-bearing animals.

Security Systems

We are committed to protecting everyone at Renaissance Elementary.  Our school building is monitored and secured using the following systems and procedures:

Security Personnel & Communication

• Our school has an assigned School Resource Officer (armed Castle Rock Police) who is present on campus multiple times each day.

• Our school has a full time Campus Security Specialist.

• Security cameras monitor all major entrances and hallways.

• Our school uses cell phones and two-way radios for emergency communication.

• The school district maintains a 24 hour security department.

• Our school has assembled a crisis team made up of staff members.  A comprehensive crisis management plan is maintained in the front office.

Secure Entry Points

• All doors remain locked during the school day.

• Visitors must enter through the front door, use the intercom to have the doors unlocked, and check in at the front office.

• Doors are monitored during arrival and dismissal times by staff members.

Procedures for Visitors  (Visitors include anyone; volunteering in or visiting a classroom, joining kids for lunch, attending a meeting or an event, etc.)

• Upon check-in at the front office, all visitors must present an ID which will be processed using the Raptor Visitor Management System. Alternatively, you may also download the RaptorSafe App.  The Raptor system checks IDs against the registered sex offender database.  Anyone flagged in this system will not be allow to enter the building.

• Visitors will be given a sticker to wear that includes the name and photo from the visitor's ID, and the date and time of the visit.

Procedures for Students

• Students arriving late must have a parent or guardian sign them in at the office.

• Students leaving during the day are required to have a parent or guardian come to the front desk and sign them out before they will be called to the office to meet their parent or guardian.

• Students are not allowed to leave the building with an unauthorized person.

Standard Response Protocol (SRP)

Our school uses the Standard Response Protocol (SRP) to help keep students and staff safe during emergencies. The SRP provides simple, clear actions that everyone can follow, such as Lockout, Lockdown, Evacuate, Shelter, and Hold. These terms help staff and students know exactly what to do in different situations. We practice these responses throughout the year with age-appropriate drills to ensure everyone feels confident and prepared.  Our top priority is student safety.  See more information on the District's Emergency Communications webpage.

Stewardship Cafe

The cafeteria at Renaissance Elementary is named the Stewardship Cafe as a reflection of one of the school's character traits. By reflecting on stewardship when entering the lunchroom, students are reminded about the expectation to keep our school and world clutter free, to conserve, and to be responsible for their environment.  

Breakfast/Lunch Menus

Breakfast - Breakfast is served daily from 8:25-8:35 am.  All student are welcome to eat breakfast in the cafe free of charge.

Lunches - Lunches is served daily from 10:50-1:10 pm.  All crews have a 20 minute scheduled lunch (along with a 20 minute recess).  See Calendars & Schedules for specific times. All student are welcome to bring a home lunch or eat lunch in the cafe free of charge.  No elementary student needing a lunch will be refused lunch. 

Please do not bring in outside fast food for a student for lunch.  Rather, we ask students be checked out for lunch.

Seconds and a la Carte/Snack Items - The DCSD "Seconds" program allows any elementary student with sufficient funds in their account to buy a second entrée for the additional price of $3.00 and milk for $.75.  The cashier will approve or decline a second entrée based on account balance and/or availability.  Students may also purchase a la carte/snack items for a fee. Students with a negative balance will not be able to or seconds or charge a-la-carte or snack items. ​Parents may opt out of the a-la-carte item purchase and/or seconds program by completing the Student Lunch Account Purchase Restrictions form.

Supplement your Sack Lunch - Our Harvest Bar is filled with fresh fruits and veggies that are available to all students even if they don't buy school lunch. Save some time at home and have your student take a trip through the Harvest Bar for $.75.

Water - We always have a Hydration Station with free water for every student.

Nutrition Services

Dietary Restrictions - For dietary questions or restrictions, please see the Nutrition Services Dietary Restrictions/Specialized Diet page.

Lunch Balances - Nutrition Services will inform parents when there is a negative balance via an email sent to families.  Parents can keep track of their student's balance and lunch purchases by signing up for an online account with My School Bucks.

Free & Reduced Lunch - DCSD Nutrition Services will work with parents who may qualify for additional financial assistance. You can get more information in the Nutrition Services 25-26 Information Letter (see additional languages.) Parents can complete a Free & Reduced Lunch Application online. 

• Student Lunch Account Refund Form
• Student Lunch Account Money Transfer Form

Classroom Devices

Renaissance crews use technology throughout the school day for projects, learning, research, submitting work, testing, and other educational purposes as determined by the teacher. Following DCSDs 1-1 ratio of technology to students, a device is assigned to each new student according to their grade:​

• iPads are assigned to each student in kindergarten

• Chromebooks are assigned to each student in grades 1-6

Students are expected to review the REMS Technology Agreement with their parent/guardian during the Online Check-In process so they are aware of the responsibilities and safety requirements associated with using a device at school.

Technology Expectations

In order to ensure that our technology use is effective and safe,  the following technology expectations have been implemented at REMS. Failure to follow these expectations may result in the loss of the privilege to use technology in the classroom and/or other natural consequences. Natural consequences may include the need to charge replacement or repair costs. The care and safety of technology is the responsibility of the student to whom it is assigned. 

• I can treat my device with respect by:

  • Using my device where it is safe (never left alone on the floor)

  • Using my device without any food or drink nearby

  • Carrying my device safely (closed and held in both hands)

  • Shutting down my device completely and stowing it appropriately

  • By not closing my device with objects in it

  • By not removing my devices keys

• I can use technology according to the instruction I am given by my teacher

• I can use my device in appropriate ways for education and by only accessing school-appropriate websites.

• I will not jeopardize the learning or safety of myself or others. Unkind words and actions will not be tolerated on devices.

Damaged or Broken Devices

If a student damages their assigned device or headphones/earbuds, or anyone else's, due to negligence and/or misuse, they will be charged for replacement/repair costs which can be paid through MySchoolBucks.   Average costs for replacements are:​

• Headphones $12.00

• Chromebook Case $35.00

• Chromebook Keyboard Keys $40.00

• Chromebook Screen $40.00

• Chromebook Replacement $400.00

• iPad Screen $100.00

• iPad Replacement $335.00

Voyages are a mandatory and unique component of the REMS adventure education curriculum. The voyage experiences progress annually: kindergartners begin with basic outdoor navigation skills on day trips before their first overnight adventure, while sixth graders embark on multi-day backpacking trips to confront personal and group challenges in the wilderness.  Students who do not attend voyage without a valid reason will be marked with unexcused absences for the duration of the voyage.

For voyage schedules, permissions forms and gear lists, see the Voyages page under Family Resources.

For information on voyage fees, please see the Fees section in the Parent Handbook. 

For information on voyage medications, please see the Health Room & Medication section in the Parent Handbook.

Weather Related Delay, Pickup & Closure

School Closure - Occasionally closing school is necessary due to inclement weather or an emergency.  If a delay or cancellation is to be implemented, families will receive a text message and email no later than 5:00 a.m. Notifications will also be posted on the district website, social media channels, and local media agencies.  See more information on DCSD's Weather Delays and Closures page.

Delayed Start - When a delayed start is called, school will begin 90 minutes later than usual. Doors open to students at 9:55 am and the final tardy bell rings at 10:10 am. Breakfast will not be served to students on a delayed start day.  See the Calendars & Schedules page for additional details on our Delayed Start Schedule.

Indoor Recess - Recess is an important part of the school day for children, and participation in outside activities is valued, however, the safety of our students is always our first consideration before sending students outside. Indoor recess will be called if any of the conditions are NOT met.

• Temperatures, including wind chill, need to be above 20°F.

• Main traffic patterns and play areas for students need to be free of ice

• The area is free of severe weather or other possible outside threats (i.e. lightening)

Severe Weather Procedures including Lightning - The district provides severe weather notification to the front office, and we follow their guidelines for severe conditions indicated on the radar. If lightning is within an 8-mile radius, students will be contained in the building for recess or any other school activity. We use the WeatherBug APP—we encourage parents to use these tools to self-monitor conditions.

Orange Flag Dismissal Procedures - If severe weather happens during dismissal, we will suspend normal dismissal procedures and implement our Orange Flag Dismissal Procedures.

By 3:50 pm we will:

• Place orange flags at the beginning of the car line designating that parents need to enter the building to retrieve their child

• Send out a mass email announcing a Orange Flag (lightning) dismissal

Parents need to park and enter our building at either the main entrance and once inside proceed to the appropriate classroom to sign out their child.

• Students will be monitored until an authorized adult (at least 18 years old) signs them out.

• Walkers and bike riders will be allowed to call home

• Supervision ends at 4:20 pm so all students need to be picked up by that time

• Students registered for Camelot Base for the day will go there as usual until released

Early Dismissal Due to Weather or Emergencies - Discuss in detail with your child what they are to do if he/she arrives home before you do (i.e. go to neighbors, locate hidden key, etc.). In rare cases, because of unexpected severe weather or other emergencies, it may be necessary for the school officials to dismiss the students before the end of the school day. Children will remain in their classrooms until an authorized adult signs the children out. The teacher will release the child at that time.